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Time Management using Microsoft Outlook
Objectives and Overview
This course uses Microsoft Outlook as the time management tool for implementation of time management theory. Participants will progress from superficial users of the Email functions of Outlook to sophisticated users of all the features and benefits of correlating Outlook folders.
Who should attend?
This course is intended for Outlook users whose work involves managing their time, tasks and information; they will understand how to incorporate time management skills with Microsoft Outlook.
Course prerequisites
A basic knowledge of Microsoft Outlook.
 
Customising Outlook
Tips to help you Manage your Time Better • Organising your Space • Using the Preview Pane • Staying Organised • Shortcuts for Saving Outlook Items • Auto Archiving Outlook Items
Organising your Email
Time Saving Tips for Email • Colour Coding Messages • Turning Off E-Mail Reminders • Flagging Messages • Finding Messages • Recalling Messages • Rules for Organisation • Creating a Distribution List • Converting Emails to Tasks • Using Stationery • Adding a Signature to an Email Message • Email Best Practices
Contacts v Address Book
Working Efficiently with Contacts • Time Saving Tips for Contacts • Finding Names in the Address Book • Sharing your Contacts Folder • Viewing Contact activities • Mail Merging from Contacts • Creating Letters to a Contact • Creating a Message from a Contact
Organising the Calendar
Working Efficiently with Calendar • Understanding Calendar Items • Planning Ahead using Calendar Views • Viewing the Calendar in a 2nd Window • Calendar Customising Options • Scheduling Appointments and Events • Creating a Meeting from a Contact/Email • Dealing with Conflicting Appointments • Categorising Appointments • Classifying Appointments • Recurring Appointments • Turning Off Automatic Reminders • Planning Meetings with Others • Viewing another Person's Calendar
Organising the Task List
Working Efficiently with Tasks in Outlook • Customising the Calendar Task Pad • Adding Task Details • Organising Tasks by using Categories • Creating a Recurring Task • Assigning Tasks to Others • Accepting or Declining Tasks • Marking Tasks as Complete • Manually Recording a Task in the Journal • Deleting Tasks • Adding a Microsoft Project Task to your Outlook Task List

 
© Helen Williams 2008   Home page